What Are the True Life Cycle Costs of Laser Printers?

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More important than the price of the printer is the Lifecycle cost of the printer. It is little wonder today why companies are giving away printers with a purchase of a computer or why they are offering a mail-in rebate that refunds practically the entire initial purchase price.

Trust me when I tell you that it is not because they figured out how to manufacture these devices for free, that I assure you. These manufacturers are banking on the after market revenue made every time you print a document.


I have witnessed companies flush hundreds of thousands of dollars down the toilet by not understanding and controlling the operating costs of their laser printers. It is my passion to help you uncover and understand the true financial impact that printers can have on your operating budget.

The toner cartridge is the biggest contributor to the overall life-cycle cost of your printer. Not only does it cost a fair amount of money - especially compared to the original purchase price of the printer - it is the item that is replaced most frequently. Sometimes with the right rebates or specials it is actually cheaper to replace the printer than buy a new cartridge, aside from the soft dollar costs of the time spent swapping out the printer.

The next most common cost component to any laser printer is the Preventative Maintenance or "PM" Kit. This kit usually consists of the Fuser Assembly, Secondary Charge Roller, and Paper Feed Tires.

To properly calculate the minimum Life cycle cost of a printer you will need to find out the cost and life of these two components. There is statistical data on almost every printer ever made from a number of different resources. The one I use most is Buyers Laboratory.

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