Keep Your Copy Machine Trouble-free With These Tips

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How much does your copy machine mean to your office? As an office manager, you know nothing can sabotage a workday quicker than a copy machine breakdown. The good news is that you can perform some simple preventative copier maintenance tasks to prevent disruptive shutdowns. Even better, you will stop the associated complaints that follow a copier breakdown.

Let’s explore some copier maintenance tips to help reduce that dreaded copier downtime.

 Maintenance Tips For Proper Copying

Shut it off

Shutting off your copier is the easiest Copier Maintenance tip to perform. Sometimes we overlook the simplest maintenance tasks. You can prolong the life of your copy machine by shutting it off at night and on weekends. You will also save money on electric bills by flipping the off button.

Warm it up

Your copier needs warm-up time before it is ready for its daily workout. If you turn off your copy machine for the weekend, give it time to warm up when you turn it back on. If it has been shut down, it probably will undergo a calibration exercise. Remember, repeatedly hitting the “copy” button will not speed up the process. Allow the calibration mode to finish its essential work.  


Clean The Glass

Making your copier a clean machine is another simple copier maintenance chore. Do you have those annoying streaks on your copies? How about those vexing pinhead-sized dots or grey blobs?

These unsightly marks can be avoided by cleaning the glass on your copier. And don’t forget about the document feeder, which needs cleaning also. Today’s copiers often have one or two thin strips of glass on the feeder. You’ll need to clean them occasionally to prevent marks on your copies.

You can clean your copier glass with a standard glass cleaner. However, never spray the glass with the cleaning fluid because it could make its way into the machine's active electronics. Instead, spray a cloth with a cleanser.

Use Better Paper

When you think of paper problems, you probably think of paper jams. First, let’s focus on a seldom thought-about paper problem: paper dust.

If you’re not a Copier Technician, you’re probably unaware that paper dust can build up inside your machine and cause image quality problems. Recycled paper and lower quality paper give off more dust. Although a lower paper price might be attractive, buying better quality paper could save you money in the long run.

Load Paper Correctly

No copy machine on this planet has not experienced a paper jam. Or a copier user who has not faced the frustrating task of trying to clear the jam. With patience, many paper jams are a preventable copier maintenance problem.

Tecas provides the best copiers and printing machines in Canada. Visit our website for more details.

Location: Canada

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